You need to keep holding meetings in business to deliberate the way forward and discuss important matters but if people are required to travel every time for this it won’t be easy. You will be spending too much money on these meetings if you are not careful not to mention the time that will be wasted traveling. Therefore, it is high time you switched to free conference calls. This option allows people to remain in their own offices and keep working as the meeting proceeds. Even among co-workers, it is a great way to facilitate quick and effective communication. Free conference calls also give everyone an opportunity to speak clearly and directly to the person or people being addressed. Emails will not rely on the tone of voice you wanted the recipient to hear when you speak. Just indicating that the message is urgent does not mean people will take action, and there is also the possibility of being misunderstood. Additionally, free conference calls allow the leaders to set the tone too.
In addition, people will be aware of who is present in the meetings. Also, you will be able to see the names, titles and even departments that are represented. With many departments in your company you have to be careful not to have them operating without collaboration. However, when the teams get together frequently to discuss how to work together things will always proceed smoothly which is why you should not take that for granted. This is also a great platform for the top leaders to insist on why collaboration is crucial in such a case. When the departments are not working together as necessary it will be quite hard to achieve even the small tasks without spending the whole day on the phone trying to get everyone involved on board.
If you have received chain emails you know how hard it is to figure them out which is why you need to opt for free conference calls. Things can get confusing the longer the thread becomes because even finding the recent message and knowing the exact one you need to reply to is not easy. If the members are getting chain emails from several people in a day they will not be able to function properly because of these frustrations. These emails won’t be necessary when people hold free conference calls. When people leave the meeting they can go right back to doing their own tasks to avoid wasting time.